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In depth
A discrepancy memo (also called a discrepancy resolution memo or 'one and the same person' affidavit) is a document that explains differences across the vital records in a CBD dossier — for example, when an ancestor's name is spelled differently on their birth certificate, marriage certificate, and naturalization record.
Discrepancies are common in CBD cases because: (1) names were often transliterated differently across languages and documents, (2) dates were sometimes recorded inaccurately, (3) names were Americanized or localized after emigration, and (4) some ancestors used middle names, nicknames, or different names at different times.
A discrepancy memo typically includes: (1) a list of each discrepancy, (2) the documents showing each variant, (3) a legal explanation (with citations) of why the discrepancy does not affect the citizenship chain, and (4) supporting evidence (affidavits, additional documents).
Related terms
An affidavit is a written statement made under oath, used in CBD cases to resolve discrepancies or provide testimony when documentary evidence is missing.
A vital record is a government-recorded document that certifies a vital event — birth, marriage, divorce, or death — and is the primary evidence in CBD cases.
The citizenship chain is the unbroken line of citizenship transmission from an ancestor to the applicant, which must be proven to claim citizenship by descent.
A long-form birth certificate is a detailed birth certificate that includes the child's and parents' full information, required for most CBD applications.
A short-form birth certificate is a simplified birth certificate showing only the child's basic information, typically not accepted for CBD applications.
A certified copy is a copy of a document that has been verified as a true and accurate copy by the issuing authority, typically required for CBD applications.