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In depth
An exemplified copy (also called an exemplification) is a certified copy of a court document that has been authenticated by both the court clerk and a judge. It is the highest level of certification for a court document in the United States.
For CBD cases, exemplified copies may be required for: (1) court orders (e.g., name change orders, adoption decrees, divorce decrees) submitted to foreign authorities, (2) naturalization records from US courts (particularly older records), and (3) probate records.
Exemplified copies are obtained from the court that issued the original document. They can then be apostilled (if the destination country is a Hague Convention member) or legalized (if not).
Related terms
A certified copy is a copy of a document that has been verified as a true and accurate copy by the issuing authority, typically required for CBD applications.
An apostille is a certification that authenticates the origin of a public document for use in another country that is a party to the 1961 Hague Apostille Convention.
Notarization is the act of a notary public certifying a document or witnessing a signature, often required before apostille in CBD cases.
The Hague Apostille Convention (1961) is the international treaty that established the apostille system for document authentication between member countries.
Legalization is the multi-step process of authenticating a document for use in a country that is not a party to the Hague Apostille Convention.
A sworn translator is a translator who has been officially authorized by a court or government to produce certified translations accepted by legal authorities.